This post is more than 30 days old.
Personal Assistant
Discovery Communications (New York City)
Our Team
The personal assistant works with a small team of administrative professionals who ensure that the Discovery executive’s office (CEO) runs smoothly and efficiently. This includes managing all forms of communication, organizing meetings and travel, planning events, managing expenses, and working with internal departments and external vendors to make sure all day-to-day activities are fully supported. The team handles highly confidential matters both internally and externally and maintains a discreet, highly-functioning, fast-paced office.
The Role
The personal assistant provides best-in-class personal support, working as a key member of a close-knit team of three.
Responsibilities:
1. Providing complete administrative support of personal affairs; maintaining personal calendar, scheduling appointments and dinners, etc.
2. Coordinating personal travel arrangements for executive and family members, including the preparation and coordination of family trips (creating itineraries; booking flights, car service, hotel accommodations and meals; researching and scheduling activities; etc.)
3. Working with external vendors and personal employees as needed
4. Coordinating both large and small scale personal events and outings
5. Coordinating and working with family accountants and advisors on business and personal matters
6. Providing specialized personal purchasing support, including product/service research, obtaining competitive quotes, negotiating prices and contract terms, etc.
7. Assisting with Discovery business as needed
8. Sharing phone coverage (heavy volume) with support team; screening and routing calls, responding to internal and external inquires and providing information within scope of authority
9. Special projects as assigned
Requirements:
* 3+ years of consecutive experience as a personal assistant to a high-level executive
* Flexibility in schedule; must be available by phone/email on weekends, able to work both in office and remotely, travel as needed, and available to staff events occasionally
* Intuitive and proactive, with the ability to juggle and execute multiple tasks at the highest level
* Professional, discreet and sensitive to confidentiality at all times
* Team player with a positive attitude and a “no job too big or too small” mentality
* Quick learner with strong willingness to take direction
* Strong organizational skills; ability to multitask, prioritize, and keep projects on track with a sense of urgency and attention to detail
* Ability to communicate clearly and systematically both verbally and in writing
* Ability to take rapid dictation
* Excellent computer skills; proficient in Microsoft Office and Mac OS
* A Bachelor’s degree or higher is required
* Must have the legal right to work in the United States
How to Apply
Apply Online REQ#16239 at careers.discovery.com or direct link: https://careers-discovery.icims.com/jobs/16239/personal-assistant/job
Or, nterested candidates may reach out directly by e-mail at Carla_Rampersad@discovery.com with their resume, salary requirements with any questions they may have.
Submitted by Carla Rampersad
Job posted December 20, 2016
